Open To Work
Heidi Whittaker
George Town
Summary
Proactive Corporate Administrator providing governance advice and ensuring regulatory compliance. Experienced in managing diverse portfolios and maintaining corporate records. Specializes in documentation accuracy and board management while fostering client relationships and optimizing administrative processes.
Overview
11
11
years of professional experience
Work History
Corporate Administrator
Artex Risk Solutions (Cayman) Limited
09.2025 - 04.2026
- Provide proactive governance advice to Boards of Directors and management to ensure a diverse portfolio of insurance companies, funds, and trusts operate within appropriate governance models.
- Act as Company Secretary, administering entities in strict accordance with company bye-laws, articles of association, partnership agreements, and the Cayman Islands Companies Act.
- Coordinated board meetings, managing preparation of notices, agendas, and proxies, transcribing minutes, and maintaining statutory minute books to ensure compliance and effective governance.
- Managed regulatory communications and filings with the Registrar of Companies and CIMA, ensuring accurate notifications of changes in directors, officers, and key function holders to uphold statutory obligations.
- Ensured AML/CFT compliance by obtaining and verifying required documentation, preparing necessary filings to meet legislative requirements and mitigate compliance risks.
- Maintain high-integrity corporate records and statutory documentation utilizing industry software including Viewpoint, CORIS, and REEFS.
Corporate Administrator
Appleby Global Services (Bermuda) Limited
11.2024 - 07.2025
- Managed a diverse portfolio of corporate clients, ensuring compliance with statutory and regulatory requirements, particularly the Bermuda Companies Act and Trust Act.
- Facilitated corporate transactions and board processes, acting as primary liaison for clients and regulatory bodies including Bermuda Monetary Authority and Registrar of Companies.
- Maintained accurate client corporate records and assisted with onboarding, processing business workflows, and filing incorporation documents.
- Met client deadlines while performing administrative tasks and identifying system and process improvements.
- Pursued professional development through targeted training and research to enhance technical expertise.
Corporate Officer
Suntera (Cayman) Limited
03.2023 - 07.2024
- Managed diverse portfolio of corporate clients, ensuring seamless client relationship management and transaction execution while adhering to regulatory compliance.
- Conducted in-depth risk assessments, enhanced due diligence, and compliance reviews for new structures and existing client relationships.
- Supported corporate governance by coordinating entity incorporations, liquidations, and statutory filings, ensuring accuracy and timely processing of legal documentation.
- Facilitated document execution, notarization, and legalization through collaboration with clients, intermediaries, and regulatory bodies.
- Actively mentored junior team members, providing guidance and fostering a collaborative work environment.
Corporate Administrator
Paget Brown Financial Services Limited
02.2022 - 02.2023
- Managed and administered a portfolio of client companies and partnerships, preparing detailed board/shareholder resolutions, agreements, and updating company records in accordance with statutory requirements.
- Coordinated with compliance department to conduct thorough due diligence on directors, shareholders, and partners.
- Facilitated communication with clients, legal professionals, and external service providers, ensuring seamless transaction execution.
- Navigated fast-paced, deadline-driven environment, delivering client-centric solutions while upholding professionalism and adherence to internal policies.
Corporate Administrator
Stuarts Humphries
04.2021 - 02.2022
- Managed day-to-day administrative tasks for corporate entities, ensuring compliance with constitutional documents and regulatory requirements.
- Managed the preparation and submission of filings to government agencies and regulatory bodies, including the ROC and CIMA.
- Coordinated with auditors, attorneys, and trustees, drafting trustee, board and shareholder resolutions while maintaining accurate company records.
- Supported the compliance team with due diligence processes and actively contributed to maintaining the integrity of the client database.
- Provided company secretarial support for ad-hoc client needs and internal administrative tasks, facilitating smooth operations.
Corporate Administrator
Citco Fund Services (Cayman) Limited
03.2020 - 03.2021
- Executed company secretarial services, ensuring compliance with regulatory requirements and timely document submissions to support corporate governance.
- Coordinated board meetings, prepared and distributed board packs, and drafted accurate minutes to ensure clear communication and compliance.
- Managed a diverse portfolio of corporate clients, ensuring that client relationships, statutory filings, and corporate governance activities were executed to the highest standards.
- Managed internal processes to streamline operations and ensure timely delivery of client projects.
Assistant Corporate Administrator
Maples & Calder
06.2018 - 03.2019
- Facilitated incorporation of companies and registration of trusts and partnerships, ensuring compliance with Cayman Islands regulatory requirements.
- Prepared and filed necessary authorizations, consents, and approvals while maintaining accuracy and integrity of minute books for corporate services portfolio.
- Assisted senior administrators in achieving timely and accurate regulatory compliance and internal recordkeeping.
Business Licensing Officer II
Cayman Islands Gov't - Dept. of Commerce and Investment
01.2015 - 06.2018
- Managed the vetting and verification of Trade & Business and Special Economic Zone applications, ensuring full compliance with licensing laws and regulations.
- Conducted world compliance checks and due diligence on applications, preparing detailed reports and presentations for the Trade & Business Licensing Board and Special Economic Zone Authority to support informed decision-making.
- Delivered expert customer service while managing daily reconciliation of cashier revenue and preparing bank deposits, ensuring accuracy and accountability.
- Provided administrative support to the Trade & Business Licensing Board and Special Economic Zone Authority Board, including scheduling and document management to enhance operational efficiency.
- Supported cashier team by providing backup assistance, maintaining efficient service during busy periods. and supported the daily administration of the department's secretariat.
Education
HIGH SCHOOL DIPLOMA -
John Gray High School
George Town, Cayman Islands06-2007
Skills
- Corporate governance
- Regulatory compliance
- Viewpoint usage
- CORIS usage
- REEFS usage
- Microsoft Office proficiency
- QuickBooks usage
- Attention to detail
- Pressure management
- Customer relations
- Interpersonal communication
- Confidentiality and discretion
- REEFS usage
Timeline
Corporate Administrator
Artex Risk Solutions (Cayman) Limited
09.2025 - 04.2026
Corporate Administrator
Appleby Global Services (Bermuda) Limited
11.2024 - 07.2025
Corporate Officer
Suntera (Cayman) Limited
03.2023 - 07.2024
Corporate Administrator
Paget Brown Financial Services Limited
02.2022 - 02.2023
Corporate Administrator
Stuarts Humphries
04.2021 - 02.2022
Corporate Administrator
Citco Fund Services (Cayman) Limited
03.2020 - 03.2021
Assistant Corporate Administrator
Maples & Calder
06.2018 - 03.2019
Business Licensing Officer II
Cayman Islands Gov't - Dept. of Commerce and Investment
01.2015 - 06.2018
HIGH SCHOOL DIPLOMA -
John Gray High School