Jackie L. Bruce
Summary
Qualified [Desired Position] with solid background in analysis and problem-solving. Proven track record of identifying inefficiencies and implementing solutions that improve operational performance. Demonstrated ability to leverage data analytics and strong communication skills to drive strategic initiatives.
Overview
27
27
years of professional experience
Work History
Supplier Diversity Analyst & Procure to Pay
BROWN FORMAN
07.2021 - 01.2025
- Monthly audit of employee credit expenses
- Daily audit of vendor payments
- Monthly reporting for Global Business Solutions of expenditures
- Business Printing managing all business cards, expenses and stationary, etc
- Primary source for diversity supplier
- Ability to use the diversity supplier database for reporting data validation and testing
- Primary internal contact for diverse supplier registration in Coupa
- Diversity Supplier verification process for all suppliers
- Assist existing & new suppliers in registration
- Manage supplier Inquiries & route inquiries to departments or managers for awareness
- Assists with maintenance & validation of diversity business spend and dashboard utilization
- OneStop Dashboard changes, testing/response to inquiries, additional reporting
- Responsible for monthly metrics reporting
Senior Executive Assistant to CFO & CIO
BROWN FORMAN
08.2010 - 07.2021
- Provide high-level financial, technology and administrative support to the EVP, Chief Financial Officer
- Accurately transforms complex data into succinct, clear communications
- Organizes the activities for the EVP Chief Financial Officer and the CIO, including all meetings, logistical and administrative support
- Employee Stock Purchase Plan reconciling, additions and removals
- Responsible for maintaining and updating the Finance College training site
- Plan and coordinate monthly, quarterly and special meetings for the EVP Chief Financial Officer
- Responsible for managing/organizing the daily calendar of the Chief Financial Officer and other personal activities as needed
Project Support Specialist Information Technology
BROWN FORMAN
01.2008 - 08.2010
- Assisting the Technology Architecture department consisting of two Directors, five Managers,35-50 staff members and6-12 third party / external consultants
- Business Client and Process Services consists of three Directors and two to four managers with a staff of approximately35
- Maintain departmental files - contracts, financial, employee and vendor information
- Responsible for tracking and administering consulting and applications software contracts
- Reviews contracts and load this data into contracts tracking tool
- Maintains a centralized contract file
- Assist team in gathering, analyzing, interpreting and reporting technical, financial, personnel and project information
- Responsible calendar management and travel arrangements, expense reporting; time reporting and tracking of contractors
- Purchase Requisitions facilitating approvals and verification for sending to purchasing
- Ensures office supplies are stocked and accessible
Executive Assistant to Owner & COO
FENLEY REAL ESTATE
08.2005 - 12.2007
- Review all correspondence and monitor any needed responses to email, mail, interoffice personnel
- Schedule meetings and appointments
- Screens/handles calls giving information to callers or routes to appropriate individual
- Maintains calendar for COO keeping abreast of pending issues (business and personal)
- Organizes and maintains desk and files for COO
- Compose, prepare, copies and distributes and/or fax all memos and letters
- Coordinate the collection of operating reports and develop appropriate method to handle and maintain information
- Maintains files and correspondence in organized and efficient manner
- Arranges travel schedules and reservations as needed
- Updates contract management database
- Assists owners with occasional private business
- Run errands/deliver documents for signatures as required
Sr. Administrative Assistant to Chief Actuary
AEGON USA
02.2004 - 08.2005
- Project Coordinator of the Business Continuity Plan IMD Actuarial Budget Planning
- Scheduling Coordinator - Coordinate travel arrangements for department and keep daily calendars for Management
- Event Coordinator – all department functions, team building exercises, group outings, monthly lunches, annual/semi-annual parties, and volunteer work/assignments
- Set-up conference calls and executive meetings
- Design presentations, spreadsheet and data manipulation, binding and distribution
- Manage email for Chief Actuary to determine urgency and what can be handled with no disturbance to Management
- Accounts payable, storage files and in house files
- Manage/update department library, ordering of office supplies
- Responsible for balancing and maintaining department budget
- Review daily mail for Management
Sr. Administrative Assistant to Executive Vice President Risk Management, Vice President Risk Management and Directors
AEGON USA
01.1998 - 02.2004
- Project Manager of the Business Continuity Plan for Louisville and Cedar Rapids
- Web Site Administrator for Risk Management Division
- Compliance testing of Redlines for divisions and entities
- Budget Planning (Louisville and Cedar Rapids locations)
- Scheduling Coordinator Hire, Supervise and Review Interns
- Set-up conference calls and executive meetings
- Design presentations, spreadsheet and data manipulation, binding and distribution
- Responsible for correspondence with clients
- Responsible for phone coverage including listening to Management voice mail and e-mail to determine urgency and what can be handled for them
- Accounts payable, storage files and in house files
- Manage/update department library, ordering of office supplies
- Responsible for maintaining weekly charter service and maintain cost
- Review daily mail for Management
- Generate monthly reports and publications
Education
Some College Courses Completed
Continuing Education Classes/Training
Skills
- Google & Microsoft Applications Concur, WorkDay, SalesForce, Condeco, Symbeo, Coupa, Concur, SAP, Tableau
- Analytical thinking
- Time management
- Attention to detail
- Project management
- Information gathering
- Data research and validation
- Continuous improvement
- Audit support
- Documentation and reporting
- Critical thinking
- Decision-making
Timeline
Supplier Diversity Analyst & Procure to Pay
BROWN FORMAN
07.2021 - 01.2025
Senior Executive Assistant to CFO & CIO
BROWN FORMAN
08.2010 - 07.2021
Project Support Specialist Information Technology
BROWN FORMAN
01.2008 - 08.2010
Executive Assistant to Owner & COO
FENLEY REAL ESTATE
08.2005 - 12.2007
Sr. Administrative Assistant to Chief Actuary
AEGON USA
02.2004 - 08.2005
Sr. Administrative Assistant to Executive Vice President Risk Management, Vice President Risk Management and Directors
AEGON USA
01.1998 - 02.2004
Continuing Education Classes/Training
Some College Courses Completed
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