James Spears
Albany
Summary
Dynamic professional with extensive experience at Clinton County Board of Education, excelling in school finance, transportation safety and budget oversight. Proven track record in enhancing operational efficiency through innovative route planning and effective communication. Recognized for exceptional organizational skills and adaptive decision-making, driving improvements in office efficiency, and use of technology.
Overview
35
35
years of professional experience
Work History
Transportation Secretary
Clinton County Board Of Education
10.2017 - 12.2021
- Coordinated transportation schedules to ensure timely student arrivals and departures.
- Managed communication between drivers, schools, and parents regarding transportation updates.
- Implemented safety protocols for vehicle inspections and driver training programs.
- Developed efficient routing plans to minimize travel time and fuel consumption.
- Oversaw daily operations of transportation services, ensuring compliance with regulations.
- Monitored performance metrics to identify areas for process improvement within transportation services.
- Maintained a high level of organization, managing multiple competing priorities within tight deadlines for successful outcomes.
- Collaborated with team members to develop more efficient workflow processes for the transportation department.
- Improved transportation scheduling by efficiently coordinating and managing appointments and deliveries.
- Implemented quality control measures within the department that effectively reduced instances of late or missed deliveries.
- Facilitated interdepartmental communication, working closely with other teams to ensure seamless coordination of transportation services.
- Managed relationships with external vendors, negotiating contracts to secure favorable rates for transportation services.
- Monitored inventory levels and coordinated replenishment efforts as needed to maintain optimal stock levels for smooth operations consistently.
- Assisted coworkers and staff members with special tasks on daily basis.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Volunteered to help with special projects of varying degrees of complexity.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Finance Secretary
Clinton County Board Of Education
10.2013 - 10.2016
- Managed financial records and documentation for board meetings and reports.
- Coordinated budget preparation and monitoring processes for educational programs.
- Streamlined invoice processing to enhance efficiency in payment approvals.
- Maintained accurate accounts payable and receivable ledgers to ensure compliance.
- Collaborated with administrative teams to optimize resource allocation within the district.
- Facilitated month-end closing procedures, accurately reconciling account balances in a timely manner.
- Supported annual audit processes by gathering relevant documentation and addressing auditor inquiries promptly.
- Maintained compliance with federal and state regulations, staying abreast of changes to tax laws and accounting standards.
- Enhanced departmental collaboration with transparent communication around budgets and resource allocations.
- Increased financial accuracy by streamlining bookkeeping processes and implementing organized filing systems.
- Strengthened internal controls through regular assessment of policies, procedures, and adherence to best practices.
- Assisted in the preparation of comprehensive financial reports, facilitating informed decision-making by senior management.
- Improved cash flow management through meticulous bank reconciliations and cash flow projections.
- Received dues, fees and payments and provided transaction receipts.
- Maintained accurate records of organizational finances and generated reports as requested.
- Verified processing information and deposited received funds into organizational account.
- Maintained confidentiality of information related to receiving, recording and depositing of funds.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Curriculum and Instructional Technology Specialist
Clinton County Board Of Education
09.2006 - 05.2013
- Developed and implemented technology integration strategies for curriculum enhancement.
- Provided training and support to educators on instructional technology tools and platforms.
- Collaborated with teachers to design engaging digital learning experiences for students.
- Evaluated emerging technologies to recommend solutions aligned with educational goals.
- Coordinated with IT department to ensure seamless integration of technologies within classrooms.
- Coordinated with administrators to allocate budgets for acquiring new technological equipment/resources that improved the overall quality of instruction.
- Assisted teachers in integrating technology into their curriculum, leading to improved instructional delivery methods.
- Evaluated and recommended educational software applications for classroom use, ensuring the alignment with curricular goals and learning objectives.
- Enhanced student engagement by incorporating digital tools and multimedia resources into instructional materials.
- Trained faculty members on using interactive whiteboards effectively during lessons, enhancing visual presentations of course content.
- Organized school-wide events focused on digital citizenship and internet safety, promoting responsible online behavior among students.
- Designed course materials and supported implementation.
- Collaborated with administrators to determine course objectives.
- Planned and monitored implementation of technology-based learning programs.
- Worked closely with instructors to prepare online materials, content, and tools to facilitate training globally.
Teacher
Clinton County Board Of Education
09.1986 - 05.2013
- Developed and implemented engaging lesson plans aligned with curriculum standards.
- Facilitated classroom discussions to enhance critical thinking and student participation.
- Assessed student performance using various evaluation tools and methods.
- Collaborated with faculty to integrate technology into teaching practices effectively.
- Organized extracurricular activities to promote student engagement and teamwork.
- Led professional development workshops focusing on innovative teaching strategies.
- Advocated for student needs through communication with parents and administration teams.
- Developed strong relationships with students, parents, and colleagues by maintaining open lines of communication and fostering a supportive learning environment.
- Managed classroom behavior effectively by establishing clear expectations, modeling appropriate conduct, and consistently enforcing established rules and consequences.
- Enhanced classroom engagement through the use of interactive teaching methods, such as group projects and hands-on activities.
- Maintained accurate records of student progress, attendance, and behavior to facilitate ongoing communication with parents about their child''s educational journey.
- Differentiated instruction to accommodate diverse learning needs, ensuring each student had an equal opportunity for success.
Education
Master of Arts - Counseling
Western Kentucky University
Bowling Green, Kentucky, KY12-1992
Bachelor of Science - Elementary Education
Western Kentucky University
Bowling Green, Kentucky, KY05-1986
Associate of Arts - Elementary Education
Lindsey Wilson College
Columbia, Kentucky, KY05-1984
High School Diploma -
Clinton County High School
Albany, KY05-1982
Skills
- Transportation safety
- Adaptive decision making
- Innovative thinking
- Asset management
- Documentation management
- Accounting and bookkeeping
- Multitasking Abilities
- Reliability
- Organizational skills
- Telephone and email etiquette
- Office administration
- Microsoft office
Timeline
Transportation Secretary
Clinton County Board Of Education
10.2017 - 12.2021
Finance Secretary
Clinton County Board Of Education
10.2013 - 10.2016
Curriculum and Instructional Technology Specialist
Clinton County Board Of Education
09.2006 - 05.2013
Teacher
Clinton County Board Of Education
09.1986 - 05.2013
Master of Arts - Counseling
Western Kentucky University
Bachelor of Science - Elementary Education
Western Kentucky University
Associate of Arts - Elementary Education
Lindsey Wilson College
High School Diploma -
Clinton County High School