Joanna Baker
Mount Vernon
Summary
To contribute to my work environment using my experience and skill set to bring a positive attitude and increase efficiency. Detail-oriented and skilled in handling diverse range of accounts payable functions with accuracy, efficiency and sound judgment. Excellent at organizing and prioritizing requirements to maintain tight deadlines and strict financial controls. Accustomed to delivering superior performance in team-focused environments.
Overview
19
19
years of professional experience
Work History
Purchasing Agent/Accounts Payable
City of Berea (Berea Municipal Utilities)
01.2022 - Current
- Prepared purchase orders sent to distributors and suppliers
- Maintains inventory spreadsheets to track items purchased and received
- Reconcile weekly payment summary report
- Reconcile monthly statements
- Prepare pre-approved expense report
- Contact vendors to determine order status and communicate discrepancies with shipments
- Researched potential products, vendors and services to compare price and quality
- Sourced new vendors for purchasing needs
- Researched materials offering form new suppliers to obtain most competitive pricing.
- Managed invoices for new materials and parts.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Maintained good working relationships with vendors and resolved disputes.
- Prepared vendor invoices and processed incoming payments and provided to Finance Department
Accounts Payable & Receivable Specialist/Payroll Clerk
Plastisud Inc.
01.2015 - 01.2022
- Coordinated and maintained impressive office organization to keep facilities efficient, organized, and professional.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Prepared month-end closing entries for detailed reporting and recordkeeping.
- Managed invoices for new materials and parts.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Maintained good working relationships with vendors and resolved disputes.
- Prepared vendor invoices and processed incoming payments.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Reviewed order data to verify transactions and shipping dates.
- Verified orders by comparing names and quantity of items packaged with shipping documents.
- Bank/Petty Cash Reconciliation
- Calculated weekly time cards of all employees
- Clerical Duties: Mail Distribution, Filing
- Answered multi-line phone system and transferred callers to appropriate department or staff member.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Performed monthly reconciliation of open purchasing orders.
- Checked items received against items ordered by verifying receipts.
- Placed orders for merchandise consistent with quality, quantity and other specification requirements.
- Packaged goods in safe containers to prepare for shipping, adhering to packaging protocols.
- Prepared purchase orders sent to distributors and suppliers
- Researched materials offering form new suppliers to obtain most competitive pricing
- Ensured all shipments matched packing list quantities and descriptions
- Clerical Duties: Mail Distribution, Filing
- Recruited, interviewed and hired qualified staff for open positions.
- Maintained payroll information by calculating, collecting, and entering data.
- Updated employee files with new details such as changes in address or salary levels.
- Issued paychecks on designated pay dates to avoid employee dissatisfaction.
- Responded to employee inquiries to clarify payroll issues regarding wages, deductions and taxes.
- Maintained employee privacy and protected payroll operations by keeping all information confidential.
- Processed W-2s, 1099s and other year-end reports to remain in compliance with state and federal laws.
- Processed garnishments from creditors or government agencies to meet legal requirements of deducting money from employees' paychecks to pay off debts.
- Filed payroll taxes with appropriate government agencies by deadlines to minimize risk of penalties or fines.
- Processed timecards and payroll data for team of employees.
- Tracked employee vacation, sick and personal time.
Kitchen & Bath Designer/Sales/Accounting
Laurel River Stoneworks/Accent Marble
01.2015 - 01.2015
- Collaborated closely with customers, adjusting plans to satisfy client needs and requirements
- Provided information about available color palettes and helped select colors that reflected client personality and goals
- Created professional presentations to creatively communicate design intent and direction
- Assisted clients successfully by choosing furnishings consistent with preferences and budget
- Researched potential products, vendors and services to compare price and quality
- Prepared purchase orders sent to distributors and suppliers
- Researched concepts and followed industry trends to provide knowledge insight to clients
- Visited home sites when necessary to assess and fulfill customer needs
- Maintained accurate specifications for each project
- Provided complimentary in-home consultations to prospective clients to gather ideas and promote design services
- Designed floor plans, elevations, and perspective drawings to present to clients
- Reviewed project costs, budgets and adherence to schedules
- Accounts Payable/Receivable
- Calculate weekly Time & Payroll.
General Administration
Integrity Mold & Die (Plastisud)
01.2008 - 05.2010
- Coordinated and maintained impressive office organization to keep facilities efficient, organized, and professional.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Prepared month-end closing entries for detailed reporting and recordkeeping.
- Managed invoices for new materials and parts.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Maintained good working relationships with vendors and resolved disputes.
- Prepared vendor invoices and processed incoming payments.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Matched purchase orders with invoices and recorded necessary information.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Reviewed order data to verify transactions and shipping dates.
- Verified orders by comparing names and quantity of items packaged with shipping documents.
- Bank/Petty Cash Reconciliation
- Calculated weekly time cards of all employees
- Clerical Duties: Mail Distribution, Filing
- Answered multi-line phone system and transferred callers to appropriate department or staff member.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Performed monthly reconciliation of open purchasing orders.
- Checked items received against items ordered by verifying receipts.
- Placed orders for merchandise consistent with quality, quantity and other specification requirements.
- Packaged goods in safe containers to prepare for shipping, adhering to packaging protocols.
- Tracked employee vacation, sick and personal time.
Sales, Design, Accounts Payable & Receivables
Creative Tile & Stone
01.2005 - 01.2008
- Processed accounts payable & receivables
- Illustrated Design ideas for customers
- Custom Design
- Sales/ Customer Service
- Purchasing materials, tools & supplies
- Shipping & Receiving
- Inventory adjustments, organizing warehouse
- Recording & entering deposits, refunds/credits, filing vendor data, bills and any additional
- Completing on site consultations
- Prepare estimates/quotes, correcting shipments and pricing.
Education
Bachelor of Fine Arts: Emphasis in Interior Design -
Eastern Kentucky University
Richmond, KY05.2007
High School Diploma: Graduated with Distinction -
Madison Southern High School
Berea, KY05.2003
Skills
- DacEasy Accounting Software
- QuickBooks Software
- CheckMark Payroll Software
- AutoCAD 05-07 & CaDopia 5
- ProKitchen Software
- Microsoft Office 365: Proficient in Word, PowerPoint, and Access & Excel
- Microsoft Works
- Operate Office Equipment
- Springbrook Financial Software
- Vendor Relationship Management
- Good work ethic
- Planning & Organizing
- Customer Service
- Organizational Skills
- Supervision & Leadership
- Inventory Management Skills
Hobbies And Interests
- Accounting / General Administration
- Residential & Commercial Design
- Kitchen & Bath Design
Timeline
Purchasing Agent/Accounts Payable
City of Berea (Berea Municipal Utilities)
01.2022 - Current
Accounts Payable & Receivable Specialist/Payroll Clerk
Plastisud Inc.
01.2015 - 01.2022
Kitchen & Bath Designer/Sales/Accounting
Laurel River Stoneworks/Accent Marble
01.2015 - 01.2015
General Administration
Integrity Mold & Die (Plastisud)
01.2008 - 05.2010
Sales, Design, Accounts Payable & Receivables
Creative Tile & Stone
01.2005 - 01.2008
Bachelor of Fine Arts: Emphasis in Interior Design -
Eastern Kentucky University
High School Diploma: Graduated with Distinction -
Madison Southern High School
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