Lori Poe
Mount Sterling,KY
Summary
A committed professional in contract management, bringing valuable experience in handling diverse contract portfolios. Recognized for results-driven approach, fostering team collaboration and adaptability to meet evolving business needs. Known for exceptional organizational skills and ability to navigate complex contractual terms, ensuring effective and efficient contract administration.
Overview
34
34
years of professional experience
Work History
Contract Coordinator
Bluegrass Care Navigators
Lexington, KY
02.2006 - Current
- Responsible for management of contractual agreements.
- Develop and implement and maintain all contracts with vendors, reimbursement entities ensuring compliance with agency, federal, state and Joint Commission regulations.
- Work closely with Clinical Site Directors to develop single case agreements as needed.
- Work with Chief Business Officer on special projects. Special projects include brochure and forms development, support for grant submissions, and statistical projects.
- Annual verification of state generated hospice penetration rates for KAHPC.
- Management of fleet automobiles.
- Data analyst for transitional care program as needed.
- Prepared detailed reports on contract activity for senior management review.
- Managed portfolio of 1500 plus contracts, ensuring timely renewals, extensions, or terminations as needed.
- Provide expert guidance on contractual matters to internal stakeholders, assisting in resolution of disputes and negotiations.
- Ensure compliance with regulatory requirements by maintaining accurate records and staying current on industry changes.
- Created document deemed "Best Practice" by Joint Commission surveyor.
- Streamlined contract processes by implementing efficient tracking and filing systems, reducing document retrieval time.
- Coordinate closely with finance departments to ensure accurate payment schedules were established per contractual agreements.
- Adhere to legal and contractual requirements for compliant contract processes.
- Store and file contract documents in orderly, organized systems.
Administrative Assistant, Clinical Services
Hospice of the Bluegrass
04.1999 - 02.2006
- Worked under the Vice President of Clinical Services. Coordinated while supporting others such as AVP of Nursing, AVP of Counseling.
- maintained Clinical Policy and Procedure Manual
- Ttook minutes at Site Directors, Ethics, Pharmacy and Therapeutics and Research Committee meetings.
- Coordinated availability of audio/visual equipment. Duplicated education CD, tapes, etc.
- General office duties such as duplicating, filing and maintenance of files.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Maintained inventory of office supplies and placed orders.
- Organized company events to enhance team cohesion, coordinating logistics and catering for over 50 participants.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
FCC Coordinator/Purchasing
CellCall, Inc.
Lexington, KY
07.1993 - 10.1998
- Worked directly under founder and CEO.
- Coordinated construction deadlines for licenses, served as liaison for hundreds of licensees under contract,
- Worked with attorneys to secure FCC interests
- Performed online research and applied for SMR licenses.
- Ordered radios/phones, pagers and repair parts for all branches, kept track of pending orders, pricing of items, processed Service Tickets and coded invoices for payment.
- Backup for account payable
- Helped with monthly billing of customers.
- Gathered and organized materials to support operations.
- Managed project timelines for successful completion, ensuring milestones were met and deadlines were adhered to.
- Enhanced customer satisfaction by responding promptly to inquiries and addressing concerns professionally.
Employment and Training Specialist
Kentucky Dept. for Employment Services
01.1991 - 01.1993
- Interviewed those seeking employment to record pertinent information to assist them in finding a job through this State office
- Data entry for unemployment insurance cards
- Checked co-workers data entry for accuracy.
- Developed job board for lobby.
- Served as Job Corps Coordinator for Clark, Madison, Powell and Estill counties for the Summer Youth Program.
Education
Master of Business Administration - Health Care Administration
Midway University
Midway, KY05-2022
Level I, Hospice Manager Development Program -
National Hospice And Palliative Care Organization
01-2007
Hospice Regulatory Boot Camp -
Weatherbee Resources, Inc.
05-2006
Bachelor of Arts - Telecommunications
University of Kentucky
Lexington, KY05-1990
Skills
- Contract drafting
- Deadline management
- Legal compliance
- Verbal and written communication
- Contract terms negotiation
- Contract reviews and edits
- Relationships and rapport
- Interpersonal and written communication
- Telephone etiquette
- Confidential records
- Professional relationship building
- Dispute resolution
- Requests for proposals
- Customer service
- Multitasking and organization
Timeline
Contract Coordinator
Bluegrass Care Navigators
02.2006 - Current
Administrative Assistant, Clinical Services
Hospice of the Bluegrass
04.1999 - 02.2006
FCC Coordinator/Purchasing
CellCall, Inc.
07.1993 - 10.1998
Employment and Training Specialist
Kentucky Dept. for Employment Services
01.1991 - 01.1993
Master of Business Administration - Health Care Administration
Midway University
Level I, Hospice Manager Development Program -
National Hospice And Palliative Care Organization
Hospice Regulatory Boot Camp -
Weatherbee Resources, Inc.
Bachelor of Arts - Telecommunications
University of Kentucky
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