Lucille Shelley

• Extract/Review WIP reports by Timekeepers

• Distribute reports to Legal Secretaries/Timekeepers for review

• Monitor Accounts mailbox/process incoming requests

• Identifying, resolving any billing queries or discrepancies or inaccuracies

• Ensure bills are promptly finalized once they have been approved in correct workflows

• Perform reconciliations for complex accounts across multiple service lines

• Assisting with special projects

• Statement Distribution

• Use of Aderant Software

• Assisting with allocation of Payments via multiple accounts

• Assisting with WIP review/write offs

• Transfer of time and disbursement entries

• Preparation of prebills, submitting for review, workflow reviews & ensuring correct approvals

• Providing billing support to Cayman, BVI & Hong Kong teams

• Updating Client billing info in Aderant & forwarding to other teams to ensure updates across all systems

• Other duties assigned

Cash Flow/Daily Cash-Out/Petty Cash

• Reconciling cheques and receipts (for deposits); preparing remittances and bank deposits
• Vendor Invoices & Payments, Customer Invoices (Ocean/Air Shipment)
• Invoicing in a Monthly basis for Courier Services and Newspaper Delivery Services
• Processing accounts payable/receivable transactions in a timely and accurate manner
• Receiving invoices from vendors, verifying that the goods/services have been received and that they have been correctly billed by the vendor prior to preparing cheques
• Receiving and processing instructions for transfer payments and other executive payments
• Periodically checking statements from vendors/customers to ensure that have been dealt with
• Receiving and responding promptly to verbal and written enquiries from vendors/customers in a courteous manner and to resolve queries and issues
• Advising on the current status of transactions (including updating vendors when electronic payments are made or cheques are available for collection), highlighting any transactions that have been put on hold and requesting the resolution of any outstanding issues
• Correcting any unallocated receipts
• Monitoring of prepayments and travel advances
• Bank Reconciliations/Financial Statements/Fixed Assets/Prepaid Expenses
• Review general ledger entries, and reconciliation
• Analyzing assigned accounts and cost centers, and preparing reports for the Managing Directors
• Coordinate and perform activities related to physical inventory counting of fixed assets
• Assist in preparing financial statements for external auditors
• Ensure that all Finance documentation is properly filed, and maintaining the physical and electronic filing systems
• Ensure that all such documentation remains up to date and that files can be easily and efficiently accessed as and when required
• Ensure that working hours are recorded for payroll/attendance in Quickbooks; kept up to date so that accurate information is recorded on a timely basis
• Processing payroll (time, benefits, VL/SL & other deduction transactions)
• Process Health, Pension Insurance and Work permit for submission
• Acting Office Manager in the absence of Directors/Owners
• Any other duties within the post holder’s competency that may be required

• Response to queries from customers
• Maintain composure in stressful situations and continue to provide helpful and kind services for customer satisfaction
• Assist Accounts receivable and payable
• Daily cash-out
• Review customer invoices for monthly statement
• Review documentation for accuracy and validity
• Customs declaration computation, customs, and port clearing
• Other duties as assigned

• Assisted with customer requests and answered questions to improve satisfaction.
• Maintained clean, neat and operational facilities to serve program needs
• Used strong interpersonal communication skills to convey information to others
• Supported engaging, fun and smooth-running events by helping with organization and planning

• Timely and accurately posting all estimates, invoices, receipts and employee timesheets
• Bank Reconciliations
• Process work permits, pension, health insurance and bi-weekly payroll
• Prepare accurate and efficient AP/AR actions, and resolved discrepancies to maintain compliant accounts
• Ensure vendors, customers and other related company files are up-to-date and accounted both physically and electronically
• Prepare various letters
• Administrative work i.e
• Telephone calls, filing, photocopying, faxing, scanning and emailing
• Delivered clerical support by handling range of routine and special requirements
• Produce high-quality documents, spreadsheets and presentations for internal and customer-facing needs

• Operated cash register for cash, check and credit card transactions with excellent accuracy levels
• Ensure various types of chips are accounted for and reconciled with the cash float
• Daily cash-in and cash-out
• Accurate counting and posting of guest player's deposit money both physically & electronically
• Accurately releasing chips to the guest players based on the deposit money
• Collect and prepare guest expenses for invoicing
• Answer telephone calls both local and international
• Worked flexible schedule and extra shifts to meet business needs
• Excellent ability in filing, copying, faxing, and record keeping

• Timecards reading both office staff and production workers
• Prepare and summarize deductions, compute payroll adjustments, and payroll tax
• Assist payroll master in finalizing the payroll for all departments, office staffs and subcontractors
• Payroll cash stuffing
• Cash payroll distribution to assigned department
• Deal with various employee’s enquiries, complaints regarding time, payroll tax and benefits and other concerns
• Excellent ability of record keeping and filing