MADUSHA G. ABEYRATNE
West Bay
Summary
Proactive HR Coordinator with a proven ability to manage complex HR challenges and deliver strategic solutions. I adept at balancing the needs of employees and leadership while ensuring compliance with labor laws. I am excited to support a mission-driven organization and to bring energy and innovation to an impactful HR team. Over the years, I have honed my skills and gained valuable experience in my current role. My journey has not been limited to just one industry, as I have also ventured into the shipping industry, broadening my knowledge and expertise. Today, I am proud to have a diverse background that allows me to bring a unique perspective to my role. With a passion for efficiency and attention to detail, I am passionate about creating a workplace where everyone thrives. Analytical professional with technical knowledge and critical thinking skills to thrive in data-driven environments. Tackles challenges with positivity and drive to overcome. Works great alone or with others and consistently exceeds expectations.
Overview
16
16
years of professional experience
Work History
Payroll & Permits Administrator
Palm Heights Hotel
04.2023 - Current
- Company Overview: 5 * Boutique Hotel
- Review, prepare, and submit Work Permits (TWP, Grant & Renewal).
- Submission of Business Visitors' permits (BVP) and visitors work visa (VWV).
- Responsible for Business staffing plan applications and renewals.
- Preparation of Job Descriptions and submit job adverts through the Jobs Cayman portal (government website - WORC).
- Periodic review of Job advertisements and prepare reports to HOD if any locally available candidate applied for such a position.
- Coordinate with HOD's for monitoring the vacancies
- Handling the recruitment Process by arranging and coordinating the interview with the Department heads.
- Preparation of offer letters and negotiation benefits with the selected candidates.
- Preparation of Employment Contracts, addendum to employment contract etc.
- Handling new employee full employee life cycle of the property including Onboarding and Orientation,
- Coordinated onboarding for over 50+ employees annually.
- Managed employee records and ensured compliance with Cayman labor laws and company policies.
- Creating new employee codes by adding new hires to Blue Bison and 7 Shifts systems for the payroll.
- Streamlined payroll processing by implementing an HRIS, reducing errors by 10%.
- Responsible for enrolling new employee health insurance and pension into the group plan and completed periodic compliance reviews.
- Preparation of pension termination package and sending it to CG Britcay group pension provider.
- Handling a part of payroll activities on 7Shift & Blue Bison software, reviewing timesheet, updating salary changes and recording sick leave and vacation of 250+ staff into the system and submitting it to payroll officer for processing the pay.
- Ensuring the authenticity of reports related with salary and compensation.
- managing database maintenance, new employee electronic files.
- Planned and coordinate the internship program throughout the year. Working closely with UCCI and CIFEC, the School of Hospitality in Cayman Island.
- Participating JGHS mock interview, award ceremonies representing Palm Heights.
- Utilized Power BI to design and deliver interactive dashboards and graphical reports showcasing key HR metrics, including employee turnover, headcount trends, time-to-hiring.
- Created automated reporting workflows, reducing manual effort and ensuring real-time data accuracy for HR KPIs
- Reduced 10% of manual errors of employee data by creating automated excel spreadsheets (Ex: create automated excel spreadsheet to get annual vacation details of employee, create a tracking systems for track employee loans, work permit expiration , work permit annual payment, track special condition 6 and coordinate with Government to request referrals., etc..)
- Helping financial controller by reconciling bank statements through Xero application.
Senior Operation Executive (Import & Export)
MCL Shipping LLC
Dubai
10.2020 - 11.2022
- Checking pre alert, Import and Export Billing and finalizing Debit/Credit Notes for POL Agents.
- Issue Delivery Order (DO) by Sea.
- Finalizing the Clearance of shipments load in our Console.
- Import & Export Manifest and Custom Documentation process.
- Provide shipments quotation for direct customers and set up shipments as requested.
- Preparation of Load List Monitoring and tracking shipments through Several destinations/ Liners.
- Handle Transit shipments enquiries.
Executive Secretary cum HR Coordinator
CORP Executive Hotel
12.2016 - 11.2017
- Arrange travel and accommodations for Directors.
- Drafting letters, memos, invoices, reports and other documents for senior managements.
- Provides high-level administrative supports and assistance to the Director.
- Maintaining the agenda and a control system, and following-up to ensure timely response.
- Recruiting new hires.
- Overseeing new employee onboarding and training.
- Maintaining employee records in HRM System.
Human Resources Assistant cum Secretary
Jafferjee Brothers Group of Companies
Sri Lanka
03.2012 - 02.2015
- Handling Joining Process of employees - prepare & maintaining personal files, salary, Appointment Letters.
- Coordinate with Interview process.
- Handling all the advertisement (Published in Top Jobs, Print Media).
- Handling EPF/ETF Matters.
- Handling Leaving process of employees.
- Preparing annual leave balance payments and annual increments according to performance evaluation process.
Personal Assistant to Director Finance & Administration
BELA International PVT LTD
Sri Lanka
05.2009 - 05.2010
- Assist Local and Foreign Procurements.
- Dealing with Foreign Companies in raising purchase orders.
- Handling matters relating to calling Fixed Deposit.
- Maintaining Personal Files of Executive Grades.
- Produce Board papers for meeting and preparing minutes of meetings.
Education
BSc , Second Class (Hons) - Business Management & Strategy
University of Northampton
UK03-2025
Certificate of Data Analysis using Power BI - Data Science & Business Analytics
Institute of Applied Statistics
Sri Lanka 03-2025
Certificate Course - Human Resources Management
IPM Sri Lanka
Sri LankaFoundation Course - Human Resources Management
IPM Sri Lanka
Sri LankaCertificate Course - Computer Studies
TCTI Sri Lanka
Sri LankaThe Fundamentals of Digital Marketing Course - Digital Marketing
Google Digital Garage
IAB EuropeCertificate Course - English Language (Higher Level)
University of Colombo
Sri LankaSpecial Training - Pension and Health Insurance
CISHRP - Cayman Island
Cayman IslandChild Safeguard Awareness Training - Career Service
Department of Education
Cayman IslandSkills
- Effective Communication
- Attention to Detail
- Creativity
- Time Management
- Excellent writing and Critical Thinking
- People Analytics
- Strong attention to detail
- Comprehensive knowledge about Cayman Law
- Naturally outgoing personality
- HRIS System
- Blue Bison
- Xero
- Checkeeper Accounting Application
- Shipping Costing Application
- Triple seat Application
- Approval Max
- Purchase Order Application
- Office 365
- Outlook
- Pivot Table
- Advance excel Spreadsheet
- Workday
- ATS
- Power BI Application
References
Available upon request
Languages
- English
- Hindi
- Tamil
- Sinhala
Membership
Associate Member of Cayman Island Society for Human Resources Professionals
Languages
sinhala
First Language
English
Advanced (C1)
C1
Tamil
Intermediate (B1)
B1
Hindi
Beginner (A1)
A1
References
References available upon request.
Timeline
Payroll & Permits Administrator
Palm Heights Hotel
04.2023 - Current
Senior Operation Executive (Import & Export)
MCL Shipping LLC
10.2020 - 11.2022
Executive Secretary cum HR Coordinator
CORP Executive Hotel
12.2016 - 11.2017
Human Resources Assistant cum Secretary
Jafferjee Brothers Group of Companies
03.2012 - 02.2015
Personal Assistant to Director Finance & Administration
BELA International PVT LTD
05.2009 - 05.2010
BSc , Second Class (Hons) - Business Management & Strategy
University of Northampton
Certificate of Data Analysis using Power BI - Data Science & Business Analytics
Institute of Applied Statistics
Certificate Course - Human Resources Management
IPM Sri Lanka
Foundation Course - Human Resources Management
IPM Sri Lanka
Certificate Course - Computer Studies
TCTI Sri Lanka
The Fundamentals of Digital Marketing Course - Digital Marketing
Google Digital Garage
Certificate Course - English Language (Higher Level)
University of Colombo
Special Training - Pension and Health Insurance
CISHRP - Cayman Island
Child Safeguard Awareness Training - Career Service
Department of Education
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