Pamela Byrd

1. Plan, assign and supervise clerical, bookkeeping, data processing and other administrative support staff according to their needs in all KRWA work areas.

2. Implement and monitor various office management and financial control systems and administrative policies and procedures. Worked with attorney to develop Employee Personal Policies Handbook.

3. Oversee the accounting functions for the Association including general ledger, journals, receivables, (I took over the receivables after 10 years) payables, and other financial records that may be appropriate.

4. Bank Reconciliations

5. Prepare or coordinate the preparation of supporting budget documentation and assist in the compilation of the recommended annual operating budget.

6. Collected and compiled staff wages and expenses to submit invoicing for several Federal and State contracts to Kentucky Division of Water and through National Rural Water Association.

7. Participated in the teaching of KRWA Utility Management training classes and visited various utilities to present on-site training on office management issues.

8. Administer all human resource functions of the Association including personnel policies and procedures, compensation plan, 401k retirement program and new employee orientation. Payroll and employee taxes were the responsibility of Bookkeeping.

9. Assisted in KRWA membership activities including recruitment and billing.

Other duties included:

1. Providing support and assistance to the other professional staff members.

2. Assisting the Executive Director with assigned Board related activities that included transcribing board minutes, membership reports, financial reports and other necessary documentation to prepare them for board meetings.

3. Answered telephone when needed, met the public, provided routine information and related duties when required.

4. Responsible for building and facilities management and maintenance,

5. Liability and Property Insurance renewals each year.

6. Tracking for all KRWA staff equipment, vehicles and insurance coverage.

7. Collecting wage and benefit data for KRWA’s Compensation and Benefit Survey conducted every 2 years and distributing results to participating utilities. Collecting and compiling compensation and benefit information from other state associations to complete the National Rural Water Compensation and Benefit Surveys.

8. Managing investments for KRWA reserve funds using various financial institutions. Investments were spaced out where at least one investment was renewing monthly.