Patricia Rahn
Owensboro
Summary
Senior administrative professional with proven track record in optimizing office functions and supporting executive teams. Known for efficient handling of schedules, correspondence, and meeting logistics to drive organizational success. Highly collaborative, adaptable to changing needs, and committed to delivering exceptional administrative support. I enjoy a fast paced environment while focusing on exceptional customer service bringing with me a robust work ethic.
Overview
25
25
years of professional experience
Work History
Senior Administrative Assistant
Sargento
08.2023 - 08.2024
- Company Overview: A leader in 100% real natural cheese since 1953 who successfully introduced America to pre-packaged sliced and shredded cheese.
- Coordinated internal department workflow management- tracking and followed up on deliverables resulting in more efficient meetings.
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Served as a reliable point of contact for both internal and external stakeholders, demonstrating strong problem-solving skills to address any issues that arose.
- Supported program operations by preparing and updating documents, reports and spreadsheets including visual aids.
- Supported project teams in achieving their goals through proactive assistance with research, data analysis, and report preparation.
- Acquired proper equipment, refreshments and supplies for meetings.
- Arranged business travel details for company employees per supervisor requirements.
- Acted as backup for other employees by providing support and adapting to requirements of department.
- Maintained personal schedule, professional calendar, and individual appointments for Executive staff members.
- Improved team productivity by effectively coordinating schedules, meetings, and travel arrangements for senior executives.
- Increased accuracy of financial records with diligent tracking of expenses, budget management, and invoice processing.
- Managed sensitive information with utmost discretion to maintain confidentiality at all times.
- Coordinated seamless onboarding experiences for new hires to ensure they were properly equipped with the necessary tools to succeed in their roles from day one.
- Expedited decision-making processes for senior leadership by creating concise meeting minutes highlighting key discussion points and action items.
- Coordinated office activities and public events.
- Managed electronic records database and handled all file requests.
- Reduced errors in data entry tasks due to meticulous attention to detail when inputting information into various databases and spreadsheets.
- Coordinated trainings for new team members, overseeing onboarding details.
Senior Administrative Assistant
Kohler Company
07.2003 - 12.2022
- Company Overview: A privately held worldwide leader in plumbing products.
- Created Board of Director and Stockholder meeting presentations.
- Coordinated internal department workflow management- tracking and following up on deliverables resulting in more efficient meetings.
- Created a process for tradeshow attendance resulting in a 50% savings for the company.
- Scheduled and coordinated key meetings, and updates.
- Made travel arrangements and completed expense reports.
- Interviewed candidates and made final selection suggestions for team support staff.
- Prepared documents for executive meetings to include reports and visual aids.
- Maintained confidential records and correspondence.
- Led health/safety emergency initiatives companywide.
- Created emergency action plans for buildings, signage.
- Reporting metrics for executive meetings/sales meetings.
- Functioned as the intermediary between Top Executive and staff as well as other company personnel, answering routine questions, setting up appointments and scheduling meetings.
- Prepared conference rooms for top level meetings.
- Served as a reliable point of contact for both internal and external stakeholders, demonstrating strong problem-solving skills to address any issues that arose.
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Positions Held:
- 2022 – 2022 Senior Administrative Assistant
- 2010 – 2022 Confidential Secretary
- 2004 – 2010 Senior Secretary
- 2003 – 2004 Area Associate II
Emergency Room Technician
Aurora Medical Center
03.2020 - 12.2020
- Company Overview: Major hospital located in Sheboygan, Wisconsin.
- Phlebotomy.
- Comprehensive charting in EPIC.
- Arranged for facility transfers both emergent and non-emergent.
- Took reports from arriving ambulances and police transports.
- Self-motivated, with a strong sense of personal responsibility.
- Worked effectively in fast-paced environments.
- Responded quickly and calmly to emergency situations, providing life-saving measures when necessary.
- Assisted in obtaining and documenting vital signs and placement of oxygen saturation, cardiac monitoring, and non-invasive blood pressure monitoring systems.
- Improved patient care by efficiently performing emergency room procedures such as wound dressing, splinting, and CPR.
Emergency Medical Technician
Orange Cross Ambulance
03.2018 - 12.2019
- Company Overview: A provider of 911 Emergency Medical Services and Non-Emergency ambulance transport servicing Sheboygan County and several surrounding communities.
- Cared for patients during transport.
- Improved patient outcomes by administering appropriate treatments based on thorough assessments of vital signs, physical conditions, and medical histories.
- Administered some medications.
- Ambulance operation on both emergent and non-emergent calls.
- Comprehensive report writing.
- Enhanced patient care by efficiently assessing and addressing medical emergencies in high-pressure situations.
Inventory Database Analyst
Kaytee Products, Inc
03.1999 - 03.2003
- Company Overview: A leading manufacturer of bird seed and small animal products.
- Responsible for creating, assigning, and monitoring over 5000 UPC codes.
- Coordinates annual physical inventory audits.
- Also sets up new products in ERP/BAAN system.
- Acts as point of contact for seven plant managers.
- Redesigned and rewrote operational routing forms which resulted in more efficient, user-friendly forms.
- Wrote complete training manual for job position which resulted in effective cross training.
- Developed and initiated a training checklist complete with the training of employees which resulted in effective systematically, trained employees.
- Managed database security, development and access of input systems.
- Proactively engaged in ongoing professional development to maintain expertise in current database management systems and practices.
Education
GED -
Odessa High School
Odessa, TX06-1990
Skills
- Proficient in all Microsoft office applications
- Adobe Acrobat
- Executive support
- Project coordination
- Expert time management
- Confidentiality and discretion
- Travel coordination
- High-level multitasking
- Budget management
- Calendar management mastery
- Human resources support
- Excellent interpersonal skills
- Report development
- Strong organizational skills
- Excellent customer service
Timeline
Senior Administrative Assistant
Sargento
08.2023 - 08.2024
Emergency Room Technician
Aurora Medical Center
03.2020 - 12.2020
Emergency Medical Technician
Orange Cross Ambulance
03.2018 - 12.2019
Senior Administrative Assistant
Kohler Company
07.2003 - 12.2022
Inventory Database Analyst
Kaytee Products, Inc
03.1999 - 03.2003
GED -
Odessa High School
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