Tonya T. Wells

Manage daily financial operations, supply procurement, student activity accounts, and staff attendance tracking at the school building level. This position acts as the primary financial liaison between the middle school administrative team and the district central office. The Bookkeeper must pay extreme attention to detail, strict adherence to deadlines, maintain meticulous, transparent paper and digital trails, ensuring all financial activities comply with state and local accounting regulations, preparing documentation for annual financial audits.

Key responsibilities include but not limited to:

• Verify that school vendors are approved by the district in Munis.
• Coordinate, compile, and place supply requests for teachers,

administrators, and support staff.

• Generate, track, and route purchase orders through Munis

software to secure classroom and office supplies for all staff.

• Receive all incoming school shipments, check items against

packing slips and purchase orders to verify accuracy, and report

any damages or missing items.

• Sort and ensure all delivered supplies are promptly and

accurately distributed to the appropriate staff member or

department.

• Assist the principal in monitoring departmental and grade level

spending in Munis to ensure the school remains within budget.

• Maintain account ledgers for student clubs, athletics, and elective programs (band, chorus, musical, etc.), and field trips.
• Collecting and verifying money from student fees, fundraisers,

field trips, & Book Fair revenue.

• Preparing and making daily or regular bank deposits and ensuring money is applied to the correct student activity fund.
• Reconcile bank statements monthly to maintain precise cash flow tracking.
• Input, track, and verify daily leaves of absence (sick leave,

personal days, jury duty, etc) for all teachers, support staff, and

admin. in the Frontline system.

• Reconcile daily substitute teacher hours against scheduled absences in Frontline.
• Meet district deadlines to export finalized timekeeping data to

central office payroll department for paycheck processing.

• Maintain a backup log of internal class coverage when a

substitute teacher is unavailable and regular teachers fill in

during their planning periods.

• Generate financial reports for the school principal as well as the

Family Resources Youth Service Center Director.

• Responsible for hiring all office personnel and assist with other

new hires for other departments.

• Managed office personnel, trained new employees and also

trained current employees in new tasks or new procedures.

• Accounts Payable
• Accounts Receivable
• Entering Purchase Orders in system
• Receiving special order and stock inventory into system
• Reconciling of accounts
• Reading budget and financial reports
• Worked with CPA when needed
• Made changes to inventory such as pricing and inventory counts
• Oversee customer returns / customer credits
• Fixed all incorrect entries made in computer system
• Worked on special projects
• Various other tasks as needed

• Answered the phone
• Ordered supplies
• Typed proposals for salesmen
• Accounts Payable
• Accounts Receivable
• Collections
• Dispatched employees to job locations
• Month End Close procedures
• Journal entries

• Provided exceptional customer service, addressing inquiries and resolving concerns promptly.
• Answered the phone and directed call to appropriate department
• Managed cash register operations, ensuring accurate transactions and effective cash handling procedures.
• Assisted in inventory control, restocking shelves, and maintaining product displays for optimal presentation.
• Maintained cleanliness and organization of merchandise areas to create a welcoming shopping environment.
• Developed strong product knowledge to guide customers in making informed purchasing decisions.
• Developed strong relationships with customers, driving repeat business and loyalty.
• Any other task that was needed