Damaris Frederick

• Closely monitored accounts to post timely payments and resolve billing discrepancies.
• Proactively identified opportunities for cost savings through analysis of spending trends and leveraging volume discounts with key suppliers.
• Enhanced vendor relations through prompt communication and professional handling of inquiries or concerns.
• Positively interacted with all partners, employees and customers using exemplary communication and interpersonal talents.
• Maintained accurate financial records with meticulous attention to detail in data entry and account coding.
• Assisted with month-end closing procedures to ensure timely completion of financial reporting requirements.
• Input all relevant transactions and supervised properly within accounting system.
• Contributed to audit preparation by gathering documentation, providing explanations, and implementing corrective actions as needed.
• Managed accurate and timely processing of over $100,00.00 invoices per month.
• Streamlined accounts payable processes by implementing efficient invoice tracking and payment systems.
• Reduced errors in invoice processing by conducting thorough reviews and reconciliations of vendor statements.
• Safeguarded company assets by verifying proper authorization before processing payments for large expenses or unusual transactions.
• Ensured compliance with internal control policies through regular review and updates of department procedures manuals.
• Negotiated favorable payment terms with vendors, resulting in improved cash flow management without compromising supplier relationships.

• Taking minutes of meetings between the Director, stakeholders, and vendors
• Managing taking minutes of meetings with the Director, stakeholders, and vendors; managing the Director's schedule; replenishing office and daily supplies; arranging meetings with stakeholders and vendors; preparing policy and procedure revisions.
• Replenishing office supplies
• Replenishing daily supplies
• Arranging meetings with stakeholders and vendors
• Preparing revision of policies and internal procedures
• Conducted research and analysis on issues of interest and supported and managed high-volume requests and projects to meet objectives.

• Daily tasks include invoicing clients,
• Following up on payments, posting receipts,
• Taking minutes of CEO-client meetings, pension & health insurance, work permits, HR support, CEO schedule, bi-weekly payroll, reports, meetings, and contracts.

- Office maintenance issues, such as air-conditioning, carpet cleaning every quarter, and general building maintenance
- Posting payments received from clients into various systems including STAR, MYOB, and Great Planes
- Arranging for new employee starts, which involves dealing with work permit applications, payments, and creating new start packages and information portfolios
- Enrolling and terminating employees in pension and health insurance plans, as well as filing related paperwork
- Arranging sessions with health insurance companies and Chamber of Commerce for orientation for new employees

• Filing, photocopying, and faxing daily, as well as covering the front desk when needed.

• Filing on a daily basis Photocopying Covering the front desk whenever necessary Sending out faxes

• Manage multiple delinquent accounts for debt collection efforts
• Keep track of assigned accounts to identify outstanding debts
• Plan a course of action to recover outstanding payments
• Negotiate payoff deadlines or payment plans
• Handle questions or complaints
• Investigate and resolve discrepancies in payments or accounts