ÉLAN PANIAGUA

Daily co-administration of 1 central Inbox, wherein client-matter requests are submitted by foreign Administrators based in Isle of Man, Jersey, Geneva and Hong Kong:-

• Review and arrange execution of Admin-drafted Trust/Company documents (i.e) Minutes/Resolutions to approve Distributions, Deeds adding/removing Beneficiaries, Loans, Annual Financials, Amendments to Company Memorandum & Arts etc;
• Arrange Apostille of Statutory, Corporate or general Legal documents, on behalf of Entities, as Registered Office/Agent;
• Assist Senior Officers/Compliance team with Onboarding by collating KYC received from Admin teams (as and when assistance is required)

Carry out approximately 120 Annual Periodic Risk Assessments/Client Profile Reviews for various Trust and Company structures.

• General administration of approximately 25 Trust & Corporate varying client groups;
• Liaising with relevant individuals including tax advisors, investment managers/advisors, Trust Protectors, Settlors and Beneficiaries;
• Monthly distributions to Trust Beneficiaries;
• Preparation of Payment Instructions to settle Third Party Professional Fees or Trust Expenses - strata payments, tuition fees, tax returns, etc
• Requesting and collating KYC, Due Diligence file preparation for Onboarding and required updates;
• Carry out Periodic Reviews, Risk Assessments, Investment reviews and transaction monitoring (as/when necessary);
• Collate Management Accounts/Financial Statement requests and carry out reviews once prepared;
• Refer/review standard Trust & Corporate documents as necessary – Trust Deeds, Letter of Wishes, Memorandum & Arts etc;
• Prepare appropriate minutes/resolutions as required, including the use of template documents;
• Analyzing Work In Progress, preparing prebills and invoices; and
• Assisting in collection of accounts receivables

Reception duties including, but not limited to:-

• Answering and transferring calls for Bodden & Bodden, Strategic Risk Solutions and Aetna Global Benefits;
• Greeting and assisting clients;
• Accommodating clients with and without appointments with partners and other members of staff of their respective companies;
• Accepting and sending out courier packages;
• Preparing mail; and
• Scheduling appointments and meetings.

Assistant duties including, but not limited to:-

• Assisting Managing Partner, Lynn M. Bodden with preparation of client files;
• Assisting Legal Assistant, Keris McLaughlin by completing Due Diligence forms - Source of Funds Affidavit, Eligible Introducer's, etc;
• Preparing property sale documents – Transfers of Land, Applications for Official Search;
• Drafting Closing Statements for property sales;
• Creating Movement Logs, to send property documents to Lands and Survey for Registration;
• Preparing Final Opinions to clients for Title Closings and to Institutions for Financing;
• Requesting Road Searches from National Roads Authority via email;
• Requesting Aerial Maps of properties from Lands and Survey;
• Requesting Planning Searches via Planning Department's online portal; and
• Corresponding with clients via phone and email

• Taking apart archived or closed Company and Trust files for the company's records;
• Photocopying files;
• Organizing and Re-assembling Company and Trust files; and
• Preparing and packing files to be sent to storage

• Once assigned to a selected Sales Representative, assist with day-to-day procedures
• Correspond with clients of Sales Rep Via email and/or phone;
• Book advertisements in the Cayman Compass newspaper or online; and
• Paginate the daily newspaper

• Receive and log watches/jewelry for repair;
• Follow up with watchmakers/jewelers on previously logged items;
• Contact customers with estimates of repairs, advise on repairs ready for collection;
• Answer and transfer calls with switchboard;
• Cash clients for repairs with POS system; and
• Open and Close cash register daily

• Answer calls;
• Make reservations;
• Assist staff with event set-up;
• Greet and seat guests upon arrival; and
• Assist staff with tasks as needed

• General Reception duties;
• Keep a log of incoming and outgoing mail;
• Running errands in Camana Bay;
• Set up appointments for sales representatives; and
• General Filing